THE ROLE

An exciting opportunity for a full-time Receptionist to join our Support Service Team based in Stoke Gifford, Bristol.  Initially providing maternity cover for the Office Administrator and reporting to the Quality Assurance Office in their absence, the successful candidate will undertake a wide and varied range of tasks. The ideal candidate will have previous administrative / reception experience with strong communication and Microsoft Office skills. This role is initially a 12-month fixed term contract with the opportunity for conversion to a full-term contract.

Days of work: Monday-Friday, set hours, (37.5 hrs per week)

KEY ACCOUNTABILITIES

  • Reception duties including answering switchboard calls and welcoming visitors
  • Manage taxi/hire car/Company car bookings
  • Monitoring the meeting room calendars
  • Meeting room set up for external meetings including ordering buffets
  • Organising post and deliveries
  • Processing monthly expenses claims
  • Supporting company event planning; Summer Party, Christmas Party, Company Brief
  • Monitoring stock levels and ordering stationery and office supplies
  • Facilities management support including gathering quotes, researching new contractors
  • Support ad hoc travel arrangements for the business
  • Gerenal support across all business functions
  • Collating and proofreading reports and policies
  • Assist with general enquiries and ad hoc tasks

QUALIFICATIONS, KNOWLEDGE AND SKILLS

  • Good Microsoft Office knowledge, including Outlook, Work, Excel and PowerPoint
  • Previous administrative / reception experience preferred
  • GCSE Maths and English or equivalents
  • NVQ in Administration or equivalents preferred but not essential
  • Fully licensed driver preferable but not essential

PERSONAL CHARACTERISTICS

  • Highly organised
  • Strong communication skills
  • Team player
  • Works well under pressure
  • Excellent attention to detail
  • Multitasker
  • Professional and approachable manner

FACTS AND FIGURES

Pay & Benefits – Competitive Package

Department – Support Services

Reporting to – Office Administrator/ Quality Assurance Officer

Location – Stoke Gifford, Bristol

Contract type –  12-month Fixed Term Contract.

Downloads

Receptionist.docx